Gillian Clare Anderson, Notary Public

International Corporate and Individual Notarial Services

24 hr ☎
07956 002831

Terms and Conditions

Costs Estimates

There is a minimum fee of £60.00. An estimate of fees and disbursements will be given before any work is carried out and usually during the first client contact. In complex matters relevant documentation may need to be examined before an estimate can be given. Value Added Tax will not be added to your costs.

Fees

Fees are calculated at the hourly rate of £150.00 and according to: the complexity or value of the work to be done; time involved; urgency; number of documents to be notarised; nature of the documents; whether the documents have to be drafted by the Notary; number of persons appearing before the Notary; 25% uplift for work done out of hours. The hourly rate includes telephone and personal attendance upon you including arranging initial appointment; advice; preparation of documents and Notarial acts; telephone calls; e-mails; photocopying; storage and completion of Notarial register and protocol. VAT is not payable.

Disbursements

In some circumstances there may be additional charges such as: Legalisation or Apostille fees; Legalisation Agent’s fees; Courier’s fees; Special Postage; Translation fees; Companies House fees; Travel; Premises charges. Disbursements will be notified to you in advance and must be paid by you in advance of completion of the work.

All fees and disbursements are payable in cash in sterling (GBP£) and immediately upon completion of the work or receipt of the bill. Notarised documents will not be released to you until payment has been made.

Legal Advice

The Notary’s role is to ensure your understanding of the nature of the documents to be notarised and intention to be bound by them. Legal advice will not be given by the Notary and must be obtained from an independent legal adviser.

Notary’s Responsibilities

To identify the client’s individual and corporate identity by examining original identity documents and conducting relevant searches in accordance with Notarial and Money Laundering regulations To ensure that the client understands the nature of the documents to be notarised and intends to be bound by them To verify the facts stated in the documents to be notarised To maintain professional indemnity insurance To maintain records and protocol and hold client’s monies in accordance with the relevant Notaries’ Practice and Accounts Rules

Your Responsibilities

• To fully cooperate and provide upon request all information necessary to verify relevant individual identity and proof of residence and corporate identity • To authorise the provision of relevant information by third parties • To provide full details of the source and destination of funds upon request • To produce original evidence of your appointment as attorney or other authority to represent a corporate entity or individual • Where possible to provide copies of all documents to be notarised and related correspondence in advance of the first meeting

Data Protection

Details of clients and client transactions will be stored in computerised and manual records and may be inspected by regulatory authorities. From time to time your data may be shared or third parties outside the EEA may be used for the storage of data and by acceptance of these terms and conditions you consent to such use. If you instruct me to communicate with you or with third parties by email you accept the inherent risk that third parties could access or intercept e-mail messages containing your data.

Identification requirements

Notarial work will not be carried out unless original documents evidencing your identity and residence in accordance with the Money Laundering Regulations 2007 and the Proceeds of Crime Act 2002 (as amended from time to time) are produced at your first appointment and deemed acceptable by the Notary. Individual identification of each person appearing before the Notary must be made by inspection by the Notary of the individual appearer’s current passport; driving or firearms licence or armed forces pass (with photograph); together with a bank statement or utility bill as proof of residence. Corporate identification will usually be by inspection of original Partnership Agreement or Certificates of Good Standing and Incorporation, statutory books and a copy of the latest filed annual return and on-line search of records held at Companies House.

Jurisdiction

English Law applies to the notarial services carried out on your behalf and the Courts of England and Wales shall have exclusive jurisdiction

Cancellation

You have the right to cancel under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 If you instruct me to start work prior to or during the cancellation period set out in the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 you will be charged for any work completed and any disbursements incurred on your behalf up to the point at which I receive your cancellation notice.

Complaints Procedure

My notarial practice is regulated by the Solicitors Regulatory Authority and the Faculty Office of the Archbishop of Canterbury:

The Faculty Office at 1, The Sanctuary, Westminster. London SW1P 3JT
Email Faculty.office@1thesanctuary.com
Website www.facultyoffice.org.uk

If you have complaints about my work please do not hesitate to contact me, and if the matter cannot be immediately resolved I will refer your complaint to the Notaries Society of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office.

Alternatively, you can complain to the Notaries Society direct. Please write (but do not enclose any original documents) with full details of your complaint to:-
Christopher Vaughan, Secretary of The Notaries Society, Old Church Chambers, 23 Sandhill Road, St James, Northampton. NN5 5LH
Email secretary@thenotariessociety.org.uk

Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure or after a period of eight weeks from the date of making the complaint to me, make your complaint direct to the Legal Ombudsman(whose contact details are set out below) if the matter has not been resolved to your satisfaction:
Legal Ombudsman. Baskerville House, Centenary Square, Broad Street, Birmingham B1 2ND
Tel : 0300 555 0333 or enquiries@legalombudsman.org.uk
Website www.legalombudsman.org.uk